Customer: A global leader in complete lifecycle power solutions for the marine and energy markets.
Customer Key Issues
The need for administration of archived material emerged because of the great amount of space required for storing the physical material in this customer’s premises and the need for improved accessibility to the information.
Customer specification
- Browsable pdf documents
- Specified document quality
- Progress tracking on administrated material
- Fast access of information regardless of location
- Clear and simple layout
Citec Solutions
- Gathering and recording information of the structure and contents.
- Developing database applications to enable fast access to the information regarding the material.
- Developing tools that enable batch uploading of material to customer’s data management system and other various tools for further efficiency of the processes.
- Preparing the material for scanning, including special preparations for less common material such as VHS, X-Rays etc.
- Administrating the logistics of the material.
In special cases such as the need for fast digitisation, sensitive material etc. the scanning of smaller quantities was done at Citec premises.
Customer’s Benefits
Digital imaging projects offer unique advantages. Information and content can be delivered directly to end-users and retrieved remotely.
Storage and distribution are most important factors in digitisation. Storage helps to reduce physical space like boxes, shelves, and albums.
Information or files can be accessed on the web without damaging the original files. There is also no need to worry about wear and tear of the original copies of documents. Digitisation also makes it possible to manipulate, edit, and create new documents while keeping the original documents intact.
Key Results
When the project had been digitised, the files were uploaded to the corresponding structure in customer’s data management system, and all files for the project were linked together in an index file.